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Monthly Wage Reporting

New Reporting Requirements for Calendar Year 2013

Monthly Wage Reporting Information and Resources

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The Medicaid Reform "SMART" Act was designed to root out waste, fraud and abuse in the State's Medicaid program. It requires monthly wage reports from employers who are required to submit their contribution and wage reports electronically.

Effective January 2013, employers with 250 or more employees will be required to submit electronic monthly wage reports. This mandatory filing requirement will be phased in to eventually include employers with 25 or more employees. Employers will continue to submit quarterly contribution and wage reports, and submit eight additional monthly wage reports (news release).

Phase in Period

Effective Dates (based on the total # of employees in the prior year)

250 or more - January 2013

100 - 249 - July 2013

50 - 99 - January 2014

25 - 49 - July 2014

Using TaxNet

Monthly wage filing must be done via TaxNet, the Department's online tax filing / wage reporting application. Employers that are already registered on TaxNet can file using their existing TaxNet account.

Recommended Browser: The TaxNet web application is best viewed with Internet Explorer 8 and above. Select the Download button below to be directed to the Internet Explorer download site.

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TaxNet will only accept a comma separated (.csv) plain ASCII text format file for the monthly wage report. A file can contain a single employer or multiple employers.

Please note: There will NOT be a manual entry option for the monthly wage reports.

File Format Guide

More information and the electronic file format specifications can be found in the File Format Guide For Monthly Wage Reporting (pdf).

Call the IDES TaxNet Hotline, toll free at (866) 274- 5697 for TaxNet related questions, or contact IDES in writing.